Your Responsibilities

The things you'll be looking after

Events Management

• Help develop an exciting and vibrant central events program that meets the needs of our Membership.
• Working closely with the Directors, manage the central events program to ensure successful events are put on all year round.
• Using the brand bank, ensure all events are fully recognised as being put on by the SU.
• Ensure that all project members receive appropriate orientation to the project.
• Supervise any Event interns or studen staff involved in projects.
• Create and implement the risk assessments and ensure compliance with all aspects of Health and Safety and compliance with Union and University procedures.
•  Ensure all equipments and resources are available for set-up prior to the event and that all staff taking part are briefed in their role.
• Manage/ coordinate a team of student staff.

Planning Projects.

•   Define the scope of each project in collaboration with Directors.
• To create a detailed work plan, using the relevant project management software, which identifies and sequences the activities needed to successfully complete the project corridor.
• Determine the resources needed to complete the project (time, money, equipment) and objectives and measures upon which the project will be evaluated at completion.
• To be responsible for all project funds and ensure they are managed in accordance with Finance procedures.
• Ensure that relevant staff are committed to working through the project and, if appropriate, at the actual event.

Heirloom

• Lead the development of the SU heirloom project, including creating a strategy for its growth and future funding.
• Manage the day to day operations of the SU heirloom across the three University of Essex campuses, including maintaining an online presence and establishing a physical system for students to collect their heirloom.
• Develop opportunities for the SU heirloom to be fully intergrated into the lives of Students' Union members during and after their time at the University of Essex.
• Develop a system that allows graduating students to capture and record their experiences at Essex and an interface that connects them with students from different generations.
• Maintain effective relationships and dialogue with current and former students to ensure that the Heirloom project continues to meet their needs, adapting and evolving as appropriate.
• To be responsible for recruiting, training and managing student staff and volunteers to support the operation of the SU heirloom project.
• Overseeing all marketing activity for the SU Heirloom including student research and communication before, during and after their time at university.
• To be responsible for managing all events held in relation to the SU Heirloom including development and operation of the 'Heirloom House' project at the start of the academic year.
• To act as an ambassador for the SU Heirloom project at all levels of the Students' Union, the University and to external stakeholders and agencies.

Embedding our aims and vision

• To work with the Deputy Director of Marketing to ensure that the organisations events and projects are supporting the organisation in achieving its vision, promises and tatoos, and translate this into clear strategic direction for departments.
• Provide regular reports to evaluate the success of each project and event.
• Ensure that all financial records are up-to-date.
• Monitor cash flow and report on any phasing issues that may arise.
• Manage our important relationships with University staff, particularly key contacts in the Communications and External Relations department.
• Build and maintain effective relationships with external providers, including designers, agencies and printers.
• Undertake individual projects as required for the benefit of students at Essex.
• Ensure that all records or personal information are in line with the General Data Protection Regulations.
• All staff are expected to display a 'hands on, can do attitude' and participate in Union wide projects such as Elections, Summer Ball and Welcome Week, Exams Campaign throughout the year to support the achievement of organisational targets.

the perks

As well as a competitive salary, you'll also get all this great stuff too.