Societies Coordinator
Listed by Essex Students' Union
Applying
Application deadline: Wed 24 Oct 2018 23:59
Details
We're on a journey to become the world's most student-centred organisation and this is your chance to join us.
The Societies and Activities Department works closely with over 120+ societies and 600+ society executives to deliver a 'kick-ass' society membership to some 3000+ students every year, supporting them with their activities, sports, events and development while at the same time providing the administrative services which allow them to operate as part of the Students' Union.
WHAT YOU'LL DO.
THE DAY TO DAY.
Reporting to the Societies Manager, you will support the development and promotion of societies for students across all three campuses. You will be involved in administering and monitoring their activities as well as updating records, the website and social media.
What we stand for
Our promises.
Our mission can be easily summed up in four promises we make to all of our members. Every single thing we do falls under one of these promises. We promise not to let up until we've made them all happen.
1: We promise to get you an amazing degree and job
We'll fill up your CV, make sure your course is great, and even give out fruit and water before exams. We'll give you all the tools you need to destroy the competition in interviews.
2: We promise to give you a kick-ass membership
Bars, coffee shops, restaurants, a nightclub, hair salon, even a cinema, all on campus. And hundreds of clubs and societies too. You'll never be bored at Essex.
3: We promise to let you shape everything
You're in charge of what we stock in our venues and how we work. You can vote by dropping a token in a box, and write on our walls. You control everything we do together.
4: We promise to be here for everyone
We're a mix of students from 135 different countries of every age, gender, sexuality, religion, year of study and shoe size. We'll look after you whatever.
Your Responsibilities
The things you'll be looking after
- Supporting new and existing Society Development to students at Essex
- Responsible for inducting and supporting Societies Officials in their roles
- Support Exec members to develop and recognise employability skills gained through Societies
- Support the Societies and Creative Studios Manager in promoting membership and activity at Fresher’s Fair and other promotional events on and off campus
- Assist with delivering of Winter Fayre, Fresher's Fair, open days and other large scale projects
- Work with Society officials and other stakeholders to organise events and fundraisers throughout the academic year
- Support Societies to meet Health and Safety standards in relation to their activities
- Set and deliver society budgets, monitor Society accounts and administer expenses
- Work on individual projects/within project teams as directed by the Societies Manager
- Attend and advise at Societies Guild commitee meetings and general meetings
- Create and deliver all societies training; both materials and sessions
- Work with the Societies and Creative Studios Manager to deliver the annual Societies Awards event
- Support VP Activities and the Societies and Creative Studios Manager in all areas relating to Society standards and member recognition
- Recruit, develop and manage all student staff and frontrunners, including appraisals and performance management for career
- Assist with the recruitment and supevision o society interns
- Manage student staff to ensure they are updating and monitoring all social media channels for Socities, including the website, Facebook, Twitter, Instagram and Youtube etc
- Oversee the election o all society executive positions
- Ensure Societies are treated respectfully and fairly by both the SU and other stakeholders
- Maintain database and paper records for all Societies and Guild members including demographics and report as requested
- Take responsibility for ensuring societies have suficient health and safety training and adhere to policy. Review and sign off events form and risk assessments
- Support societies to create contracts and agreements when liaising with external companies and review these and sign on behalf of the Student's Union
- Create policy in line with any legal, constitutional ir health and safety requirements
- Assist the Societies and Creative Studios Manager with the development of strategic aims or the department and the delivery of these
- Responsible for undertaking initial background checks on external speakers in line with counter terrorism legislation
- All staff will be expected to participate in Union wide projects such as elections, Summer Ball and Freshers activities throughout the year
Who you are
You will need...
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COORDINATOR SPEC
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Essential |
Desirable |
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Excellent organisational and administrative skills, including processes and systems management
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Evidence of previous experience working in a related field.
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Able to evidence delivery of an excellent customer service to a wide range of stakeholders.
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Ability to display tact and diplomacy
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Ability to work proactively to meet organisational targets
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Excellent communcation skills both written and verbal
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Excellent interpersonal skills
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Working knowledge of MS Office
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| Ability to build effective working relationships with a wide range of stakeholders |
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| Knowledge of risk assessments, health and safety and child protections considerations in relation to relevant activities |
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| ROLE SPEC |
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Experience of the HE environment
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Experience of supporting and motivating volunteers
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| Understanding of current and future student issues |
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| Experience of democratic processes together with the ability to interpret policy and communicate issues succinctly |
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| Experience of fundraising |
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| Experience of organising meetings, preparing agendas and taking minutes |
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| Flexibility and a willingness to support team members with projects outside of direct role |
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| Ability to identify training needs and assist in the delivery of training |
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| Good organisational skills and ability to prioritise own workload |
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| Excellent problem solving, negotiating and influencing skills |
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| Ability to communicate effectively with a diverse membership |
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the perks
As well as a competitive salary, you'll also get all this great stuff too.
EXCELLENT PENSION SCHEME
18% employer contribution
staff discounts
You’ll get 10% off in some SU venues.
GENEROUS HOLIDAY ALLOWANCE
Starting at 23 days and rising to 28 the longer you're with us.
CHILDCARE VOUCHERS
Tax free savings on childcare
christmas and new year closures
We close when the University closes, that means you'll get a few bonus days off over Christmas.
GREAT Socials
You'll be part of an amazing group of people who work hard and play hard. We even went to Brighton.
YOUR BIRTHDAY OFF
We don't think anyone should have to work on their birthday, so you'll get yours off without it counting as annual leave.
So that's a bit about us.
what about you?
Sounds like the dream job for you? Good, now it's time to show us why you're the person we're looking for.
I'm ready to apply, let's do this.
Campus
Colchester
Job type
Permanent
Student/Career
Career