Small Print

Data protection

Under  the Data Protection Act 1998 all organisations handling personal information must comply with eight principles. Anyone who  processes personal information must make sure that the personal information is:

  • Fairly and lawfully processed
  • Processed for limited purposes
  • Adequate, relevant and not excessive
  • Accurate and up to date
  • Not kept for longer than is necessary
  • Processed in line with your rights
  • Secure
  • Not transferred to other countries without adequate protection

The Data Protection Act provides individuals with important rights, including the right to find out what personal information is held on computer and most paper records.

You can view the SU's full data statement here.

You can get a copy of personal information that an organisation is holding about you provided that it is on computer or on paper and sorted by reference to individuals. You will need to make your request in writing to

You will be charged a fee for giving you a copy of your personal information. Usually £10 but please check at the time of the request.  


The Freedom of Information Act 2000 provides
public access to information held by public authorities.
It does this in two ways:
  •  public authorities are obliged to publish certain information about their activities; and
  •  members of the public are entitled to request information from public authorities.
The Act covers any recorded information that is held by a public authority in England, Wales and Northern Ireland, and by UK-wide public authorities based in Scotland. Public authorities include government departments, local authorities, the NHS, state schools and police forces. However, the Act does not necessarily cover every organisation that receives public money. For example, it does not cover some charities that receive grants and certain private sector organisations that perform public functions.
The University of Essex Students' Union comes under this heading and is NOT subject to the Freedom of Information Act. 

Our governing documents

You can find all of the documents that show how we work right here.