Under GDPR, images containing yourself as an individual where you are the primary focus of the image are considered personal data – this could be self-submitted alongside your submission, or an image taken by our staff around campaigning, voting, and results night. Images of you as a candidate during the campaign period and during the overall Leadership Race period will be used in future promotional materials by the University of Essex Students’ Union (“Essex SU”).
By submitting yourself as a candidate for the Students’ Union Leadership Race you are acknowledging Essex SU’s use of your personal data for this purpose. Our Privacy Notice details your rights as a data subject, and outlines what Essex SU will use your personal data for.
Further to this, some of our Student Community Officer roles also relate to a more sensitive level of person data. These are:
- Students with Disabilities Officer
- LGBQ+ Officer
- Trans Officer
- Women’s Officer
- Black Officer
- Asian Officer
- People of Colour
These roles identify something about you as a candidate that is considered ‘special category data’ – namely, physical health, mental health, sexuality, and ethnicity. By submitting yourself as a candidate, you are acknowledging that you are putting this information about yourself into the public domain, and that Essex SU will use your personal data (in the form of your image) for promotional uses in the future, and may do so in specific relation to the role you are running for.
By submitting yourself as a candidate, you explicitly consent to the processing of this special category data for the purposes and by the means outlined above. Once again, our Privacy Notice details your rights as a data subject, and outlines what Essex SU will use your personal data for.