Officer Report

VP Student activities

Club/Soc Volunteering

With the new standards criteria (involves creating a Volunteering profile and logging hours) V-Team have reported that the amount of people on record tracking their hours has increased as a result. In the process of setting up a Volunteering and Fundraising GM for execs to discuss and develop those areas (particularly within sports). We are now monitoring which clubs/socs are doing well with volunteering and taking steps to chase up those who are falling behind regarding the new criteria.

RAG: Footprint

We’ve started planning the RAG activities for 2nd term taking a different approach to not focus all the activity into one week but rather to do fewer but larger scale events spread over two months. The concept around this RAG (footprint) is for us to not only do fundraising but then to also get students to actively volunteer and give back to the community via a local cause/charity. We’ve created a shortlist of 5 local charities which we feel students could engage with, these are up on the RAG page on the SU website. Our first event is set to be a talent show hosted by myself and TAS on the 30th Jan.

Varsity Day

Majority of Convene meetings had somewhat low attendance. This, unfortunately, shows us that there us low interest from most for the project to go forward as it is. Currently reviewing the whole concept and project to see what we could change it to as there were some societies who were very enthusiastic about it. If happening, it will most likely now be an internal event with no/little UEA involvement (at least for this year).

Society Developments
  • Marketing and engagement for societies has always been an issue (to the extent it’s not at the levels we want) and the soc guild committee have been discussing this issue. The Societies “What’s On” page is not used/seen frequently enough and social media posts (especially on the fresher’s page etc.) are lost amongst all the other posts. From experience and successful societies the most affecting form of engaging members/non-members to events is through person to person contact and word of mouth. Also, many do not utilise each of the different marketing methods in the best way so marketing are now in process of pulling together a “Guide to marketing” which would be an easily accessible file to support them in this sense. If the desire is high enough we are looking to run a few sessions to cover the info in more depth, much like a training session.
  • Proposing the start of what’s currently to be called “The Society Hub” weekly starting next term every week Monday 12-1pm. The concept for this is a front facing presence for the Societies guild to allow societies to reach students and market their activity. Also, this is with the goal of engaging non-members to the guild and removing the idea that you can’t join societies after the first few weeks of term. This is being tested during the Winter Fayre and will be run by the Soc Guild committee.
Sports Feedback: 1st Term

In preparation for the Sports Board I’ve begun getting feedback from all the individual clubs to find out how they have got on/coped with the changes to our overall club budgets. So far it’s a mix of feedback with some being affected more than others. Currently collating the info into a more presentable form and still waiting on a lot more clubs to get back to me.

Society Events

Have actively supported and helped in a number of events from societies and other student groups including Show Choirs Winter Show and JAF’s Christmas Production.

BTOBS

Re-launch of my squares event (Be There or Be Square) happening fortnightly starting from the 2nd week of term. Alternative night out for those who don’t like clubbing environments. Consists mainly of open mic, performances and DJs.

SAM MILES

If you have got any questions or comments about my report please post them below or contact me at vpactivities@essex.ac.uk.

Thanks

Sam


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