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Volunteer Coordinator

Listed by Essex Students' Union


Application deadline: Mon 29 Oct 2018 23:59


So, wanna be a Volunteer co-ORDINATOR?

Application Deadline

Midnight 29th October 2018

Salary £19,202 per annum (This is a 1 year fixed term position)
Working hours

35 hours per week, Monday - Sunday

Interview Dates 9th November 2018

volunteer coordinator
this is no normal job.


We're on a journey to become the world's most student-centred organisation and this is your chance to join us. 

One of the most important things for our students is to come out of university with a fantastic skill set to land an amazing job. As Volunteering Coordinator you'll make things happen for our members, from exciting projects on campus to local community projects helping students identify what they're great at. You won't stop here though- many of our projects will increase the wellbeing of our students as well as give them the power to make an impact on the community.


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Reporting to the Volunteering Manager you will supprt the development and promotion of volunteering activities for students across all three campuses. You will be involved in organising regular and one-off projects as well as updating databases and social media accounts.

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What we stand for
Our promises.

Our mission can be easily summed up in four promises we make to all of our members. Every single thing we do falls under one of these promises. We promise not to let up until we've made them all happen.


1: We promise to get you an amazing degree and job


We'll fill up your CV, make sure your course is great, and even give out fruit and water before exams. We'll give you all the tools you need to destroy the competition in interviews.


2: We promise to give you a kick-ass membership


Bars, coffee shops, restaurants, a nightclub, hair salon, even a cinema, all on campus. And hundreds of clubs and societies too. You'll never be bored at Essex.


3: We promise to let you shape everything


You're in charge of what we stock in our venues and how we work. You can vote by dropping a token in a box, and write on our walls. You control everything we do together.


4: We promise to be here for everyone


We're a mix of students from 135 different countries of every age, gender, sexuality, religion, year of study and shoe size. We'll look after you whatever.

Your Responsibilities

The things you'll be looking after

  • Supporting the promotion of new and existing volunteer opportunities to students at Essex
  • Supporting volunteers in their roles, including recruitment and induction, development and recording activities
  • Support volunteers to develop and recognise employability skills gained through volunteering
  • Support in the delivery of regular workshops designed to select and develop volunteers and place them onto projects.
  • Assist with planning of Student Volunteering Week and other large scale projects
  • Work on individual volunteering projects or within project teams as directed
  • Organise and support key meetings with staff, project leaders and volunteers through the year
  • Work with the Volunteering Manager to deliver the annual Volunteering Awards event
  • Maintain database and paper records for all volunteers and projects, including demographics of volunteers and report where instructed
  • Work with the Volunteering Manager to identify marketing needs for the department
  • Work with the Volunteering Manager to review budgets, approve and administer volunteer’s expenses
  • Assist with the recruitment, support and supervision of Frontrunners and student staff and complete any administration connected with their roles
  • Update and monitor all social media channels for volunteering, including the website, Facebook, Twitter, Instagram and You Tube
  • Ensure all policies and procedures are followed including risk assessments
  • Support the volunteering manager and staff team in the promotion of volunteering opportunities and workshops at fairs, departmental events and meetings.
  • Work with the volunteering manager to administer the recognition system for student volunteers and ensure accurate record are maintained
  • Deliver high quality customer service at all times in all that you do
  • Liaise with external organisations to build partnerships, develop opportunities and understand organisational needs
  • All staff will be expected to participate in Union wide projects such as elections, Summer Ball and Freshers activities throughout the year.



Who you are

You will need...


Essential  Desirable

Excellent organisational and administrative skills, including processes and systems management


Evidence of previous experience working in a related field.


Able to evidence delivery of an excellent customer service to a wide range of stakeholders.


Ability to display tact and diplomacy


Ability to work proactively to meet organisational targets

Excellent communcation skills both written and verbal


Excellent interpersonal skills


Working knowledge of MS Office


Ability to build effective working relationships with a wide range of stakeholders  
Knowledge of risk assessments, health and safety and child protections considerations in relation to relevant activities  
                        ROLE SPEC    

Experience of training delivery/public speaking


Experience in volunteer management/motivation

Experience of community networking/ liaison  
Experience of supporting and motivating volunteers  


the perks

As well as a competitive salary, you'll also get all this great stuff too.



18% employer contribution


staff discounts

You’ll get 10% off in some SU venues.



Starting at 23 days and rising to 28 the longer you're with us.



Tax free savings on childcare


christmas and new year closures

We close when the University closes, that means you'll get a few bonus days off over Christmas.


GREAT Socials

You'll be part of an amazing group of people who work hard and play hard. We even went to Brighton.



We don't think anyone should have to work on their birthday, so you'll get yours off without it counting as annual leave.


So that's a bit about us.
what about you?

Sounds like the dream job for you? Good, now it's time to show us why you're the person we're looking for.

I'm ready to apply, let's do this.  
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